CMS Pro CS Administration Module User Guide

Table of Contents

Overview
Administration Module Login
Managing Users and Students
   About Users and Students
   Finding Users
   Removing Users
   Adding and Editing Users
   Setting User Password
   Setting User Privileges
   Reviewing User Information
Managing Groups
   Adding and Editing Groups
   Assigning Students to Groups
   Reviewing Students Assigned to a Group
   Reviewing Groups Assigned for a Student
Managing Courses
   Adding a Course
   Adding / Editing Course Modules
Assignments
   Courses to Student
   Courses to Group
   Students to Course
Review Student Activity
   By Student
   By Course
   Review Activity: Certification Status
   Review Activity Details
Modify Personal Information


Overview

The Administration Module of CMS Pro - Client/Server Edition provides the means to define courses, students, assignments, student groups, and other entities. It is initially available only to a single system administrator, called the superuser, who then defines one or more additional users and sets the access level for each.

The Administration Module's main screen is shown below. This screen provides access to the major system functions.

Depending on the access level established for a user, the screen shown above may have one or more of the buttons disabled. For example, the system superuser can assign one person to manage courses and another to manage students. After providing the required user name and password upon starting the Administration Module, the user is given access to the program areas for which they have been authorized.

Below is a brief description for each of the Administration Module main menu buttons:

Assignments - Displays the Assignments screen where you can assign students to courses and vice versa. You can also assign a pre-defined list of students, called a student group, to one or more courses.

Courses - Displays the Courses screen where you can manage the courses you want to make available through CMS Pro. Upon entering the Courses screen, the program lists all courses defined in the system, and provides the ability to add, edit, and remove courses and their associated course modules.

Students - Displays the Students screen where you can manage all students who have access to the CMS Pro Student Module. This screen provides a student search dialog box to find students by last name, assigned administrator, or student group. You can add, edit, and remove students from this screen. When adding or editing students, you can assign students to a student group, assign an administrator, and provide a login and password for the students.

Groups - Displays the Student Groups screen where you can manage the student groups you want to make available through CMS Pro. Upon entering the Student Groups screen, the program lists all groups defined in the system, and provides the ability to add, edit, and remove groups.

Activity - Displays the Review Activity screen where you review the activity (scores, completion status, etc.) for a student or a course. The Activity screen lists the points, maximum score, percentage correct, start date, and completion date for each student and course. From this screen, you can gain access to additional activity details including scores for each of the modules that make up a course.

Personal User Info - Displays a screen where you can change your address, phone, e-mail, and other information maintained by CMS Pro.

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Administration Module Login

Upon startup, the CMS Pro Administration Module displays a security login screen designed to keep unauthorized users from gaining access to the administration-level functions. The screen also serves the purpose of enabling or disabling the main menu buttons based on the login name provided by the user and the user's established access rights. The login screen is shown below.

The superuser establishes the login name and password for each user who requires access to administrator-level functions. Each user must provide a valid login name and password at this screen in order to gain access to the system. Choosing OK will verify the login name and password, and will proceed to the main menu if the login name and password are valid. Choosing Cancel will shut down the program after a prompt appears asking whether closing the program was the intended action. If a user enters an incorrect login name or password, the system displays a notification message and the user can retry the login.

Login names are not case-sensitive; it does not matter whether you enter the login name and password in upper or lowercase letters.

While typing in the password, asterisks (*) appear in place of the letters you type.

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Managing Users and Students

Choose the Students button from the main menu to display the Students screen (shown below).

Note: If you logged in as the superuser, the main menu button will read Users in place of Students. The superuser is able to add and edit administrator-level users in addition to students.

The Students screen provides the ability to find and list one or more students and to add, edit, and remove students. It also provides access to the Group List For Student screen, using the Assigned Groups button, to review the list of groups to which the student belongs. The Reports button displays a list of student-related reports.

About Users and Students

Students are distinguished from administrators by the privileges that you assign to them. A student is a user who is assigned only the Take A Course privilege. Any user to whom you assign additional privileges is defined as an administrator. Only the superuser can add administrator privileges to a user, or view and modify information about administrators. To add a student to CMS Pro, you must have the Edit Users privilege. (Students may also self-enroll if that feature is enabled.)

Finding Users (Students)

Use the Find button to display the Find Students screen (shown below), or the Find Users screen if you are logged in as the superuser.

In the Search Criteria area, select the method you wish to use to find students. The Student Advisor search method returns students who are assigned to the selected student advisor and meet the remaining criteria. The Student Group search method returns students who are assigned to the selected group and meet the remaining criteria. The "New Self-Enrolled Students" search method returns students who have self-enrolled into the CMS Pro and have not yet had their student information updated by an administrator.

After selecting the search method and the search criteria for that method, you may add further search criteria by using the Search By drop-down box to select the desired search item and the Search For field to specify all or the beginning part of text to be used as criteria in the search to limit the resulting list of students to those that match this additional search criteria. Finally, you can choose the desired student status to further limit your results.

For example, you can select Last Name from the list in the Search By box and then type "ander" in the Search For field to find students whose last name is "Anderson" and "Andersen". This is helpful if you are unsure of the spelling of a student's last name. The search item choices are:

After making a selection in the Search Criteria area, and entering your Search By, Search For and Student Status criteria (if appropriate for your search requirements), click the OK button to start the search. The Students screen lists the students that match your search criteria, or displays "No matching records".

After finding and listing one or more students, you can highlight a student by clicking on the student's name. Double-clicking a student's name will cause the Edit Student screen to appear. To add a student to the system, click the Add button.

Removing Users

To remove a user, select (highlight) the user on the Students screen and click the Remove button.

Note: When you remove a student, the system permanently removes the student from the system and clears all activity records for the student. To retain a student's activity records, use the Report button from the Review Activity screen to print the student's activity before removing the student.

Adding and Editing Users

The screen used to add a student or edit a student's information is similar. When editing a student, the Edit Student screen appears with the student's previously defined information shown in the appropriate fields. When adding a student, the Add Student screen appears with all of its fields and options set to the default values.

Below is a list of the options available from the Add Student and Edit Student screens.

Option Name Description Required? (Y/N)
Student ID/SSN Generally required. An ID number, Social Security number, or other unique identifier established by the system administrator. There are CMS Pro options that can be set to require certain formats such as nnn-nn-nnnn for SSN. Y
Last Name The student's last name. Y
First Name The student's first name. Y
Middle Initial The student's middle initial. N
Login A login name, up to 16 characters. Must be unique for every student. Y
Department Name, number, or other department identifier. N
Supervisor The name of the student's supervisor. N
Administrator Click to list and choose an administrator for the student. The administrator is the person who is able to make assignments and view activity for the student. N
Grade/Level A number or description of the student's grade or level. N
E-mail The student's e-mail address. N
Phone 1 .. Postal Code Other student information. N
Memo Additional details about the student. N
Password Click to display the Password screen. A password is required for each student. Y
Active This setting is on by default. When turned off, the student is not able to login to the Student application, nor will the student's name appear on the Assignment screen for new assignments. N/A
Assign Groups Displays the Assign Student Groups screen for assigning student groups to this student. N/A

Setting User Password

A password is required for all CMS Pro users. Use the Password button to establish or change the user's password on the Change Password screen.

The Old Password field is not available when entering a new user. If you are changing the password for an existing user, specify the user's current password in the Old Password field. If you are logged in as a user with the Manager View privilege or as the Superuser, you do not need the old password to set a new password for the user.

Enter the new password for the user in the New Password field. Type the same password again in the Verify Password field.

Note: Passwords are not case-sensitive; it does not matter whether you enter the password in upper or lowercase letters. While typing in the password, asterisks (*) appear in place of the letters you type.

Setting User Privileges

When you log in as the superuser, a Privileges button appears on the Add Users screen and Edit Users screen. This button displays the User Privileges screen, where you can specify the level of access you wish to grant to a user.

The following table describes each privilege level.

Privilege Level Description
Manager View Gives the designated user the ability to search for students assigned to any or all advisors and administrators, depending on the other privileges (below) assigned to this user. Also able to change the password for any user without knowing the old password. NOTE: For security reasons, an administrator without this privilege is only able to search for students for whom he is the advisor or are in a group or assigned a course for whom he is the administrator.
Assign Courses Allows the user to assign students and groups to courses, and courses to students.
Add Courses Allows the user to define and edit courses and course modules.
Remove Courses Allows the user to remove courses and course modules.
Edit Users Allows the user to edit information about other users, and manage groups.
Review Activity Allows the user to review course activity for their assigned students.
Take a Course Allows the user to take a course. Users who have only the Take a Course privilege are defined as students.

Reviewing User Information

This screen is used to review student information and group assignments. It can be accessed using the Student Info button from several locations in the Administration module. Click the OK button to save any changes made to the student information and close the window, or click Cancel to close the window without saving changes.

To review the group list for this student, click the Assigned Groups button to bring up the Group List for Student screen.

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Managing Groups

Establishing student groups can help you assign multiple students to the same set of courses and run reports for a logical grouping of students. A student may be assigned to one or more groups. For example, you may wish to define a group for students in the same training class and set the instructor as the group administrator.

You may also find groups useful for managing technical and safety certifications and skill levels. CMS Pro provides tools, as described below, to support these uses including the setting of certification length and automatic assignment of one or more courses needed for recertification when course certification expiration for a student is near.

You display the Student Groups screen by clicking the Groups button located on the Main Menu screen. The screen below provides an example of student groups established in an organization. This screen allows you to add, edit and remove a group and to review the list of students assigned to any of the existing groups.

Remove Group - To remove an existing group, select (highlight) the group and click the Remove button. When you remove a group from the system, both the course and student links to the group are dropped, as are certification and skill level management, but the existing student to course assignments remained unchanged. To remove the group assignments for these students, you might run a report of the students in the group you wish to remove, and a report of courses assigned to the group, before removing the group. Use the Report button on the Student Groups screen to access group-related reports. After running the reports, you could remove the course assignments for the students if necessary.

Student List - To review the students that are assigned to the selected group, click the Student List button to bring up the Student List for Group screen.

Adding and Editing Groups

To establish a new group, click the Add button. The Add Student Group screen appears with blank fields ready to accept the information on the new group.

The following table describes the options on the Add Student Group screen.

Group Properties Description
Group Name Enter the name of the group. This value will appear throughout CMS Pro and within group-related reports.
Group Type Select a group type classification for this group. Group type selection is optional. Group types allows you to use groups for different purposes within the system. Examples of group types are Skill Levels, Certifications, Classrooms, and Work Groups.
Add Click the Add button to add a new group type to the list of existing group types.
Administrator Select a Group Administrator name or <none> for this group. The Group Administrator with the appropriate privileges is able to view course assignments and activity for the students in the group.
Available to Self-Registrants Select this option to allow a new, self-registering, student to select the group from the New Student Registration screen in the CMS Pro Student module. If the student selects the group and completes the registration, the system assigns the student to the courses that are assigned to the student group. The combination of the self-registering feature and the group assignment of courses is a good way to speed the enrollment and course taking of students with a minimum of administrator effort.
Expiration Warning Enter the number of days in advance of the course certification expiration date that you would like the expiration warnings to appear and/or for automatic course reassignment for recertification. This period also will be used to establish a simulated due date for the student in this group to complete a newly assigned certification course. The number of days you select must be less than the certification life of any course in this group.
Auto Register Select this option to enable the automatic course assignment for recertification. This assignment will occur at the next login of the student on or after the expiration warning date (Certification Life expiration date less Expiration Warning days).

After entering all of the necessary information, click the OK button to create the new group or the Cancel button to close the window without saving changes.

To edit an existing group, select the line of the group to edit on the Student Groups screen and click the Edit button. The Edit Student Group screen appears with the current settings for that group. Make the necessary changes to the group properties and click the OK button to save the changes, or click the Cancel button to discard the changes.

Assigning Student to Groups

To assign a student to one or more groups, click the Assign Groups button on the Add or Edit Student screen. The Assign Student Groups screen will appear.

The Available groups field displays groups that are not assigned to this student and the Assigned groups field displays the groups that are assigned. To assign the student to a group, select the desired group in the Available groups field and click the right-arrow button. To remove a student from a group, select the group in the Assigned groups field and click the left-arrow button. Repeat as necessary until the assigned groups field has the desired list.

Note: The CMS saves group assignments to the database when the OK button on the Add Student or Edit Student screen is chosen.

When adding a student to a group, the system automatically assigns the student to the courses linked to the group that are not already assigned to the student. If the Reassign Completed Courses option is selected, the existing results of any course in the group that has already been completed by the student will be archived and the course will be re-assigned to the student. See Courses to Group in the Assignments section below for details about how to assign courses to a group.

When a student is removed from a group, the course assignments removed for each student are limited to courses that are not started and are not part of other groups that the student is assigned. To remove assignments for courses that have already been started, you could, before removing the group, run a report of the students in the group you wish to remove, and a report of courses assigned to that group. (Use the Report button on the Student Groups screen to access group-related reports.) After running the reports, you could remove the course assignments for the students using either the Courses to Student or Students to Course screens.

Reviewing Students Assigned to a Group

To review the students currently assigned to a group, look for a Student List button that appears on screens listing groups. Select (highlight) the desired group and click the Student List button to bring up the Student List for Group screen.

This screen shows the student name, student number and student advisor for each student who is assigned to the selected group. Click the Close button to close this screen.

Reviewing Groups Assigned for a Student

To review the list of groups assigned for a student, use the Assigned Groups button, which appears on various Students screens.

This screen shows the group name for each group that is assigned for the selected student.

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Managing Courses

A course is comprised of one or more applications or files, called modules. Modules can include ToolBook II books, word processing documents, presentation files, and other media types. When defining a course, you select the modules that make up the course, and set the order in which students should navigate through the modules. The same file used as a module in a course can be a part of any number of courses.

Adding a course to CMS Pro allows you to assign students to the course, record student activity, and track student performance (if you've enabled this feature in the books comprising the course).

To display the Courses screen, where you can add, edit, and remove courses, select the Courses button from the CMS Pro Administration Module main menu.

Note To add a course to the CMS, you must have the Add Courses privilege. See Setting User Privileges.

When the Courses screen appears, all courses defined in CMS Pro appear in the course list. To list courses assigned to a specific course administrator, select the administrator's name from the For Administrator drop-down list.

Remove Course - To remove an existing course, select the course and click the Remove button. Removing a course will also remove all course activity records for that course including archived completion records.

Adding/Editing a Course

Select the Add button from the Courses screen to display the Add Course screen. To edit a course select the course from the list and click the Edit button to display the Edit Course screen.

After all entries have been made, click the OK button to save the changes or the Cancel button to cancel the changes. The following grid describes each of the entry fields.

Option Name Description
Name Specifies the course name (required). The system requires a distinct course name for each course.
Code/Version Specifies a unique code for the course, such as an identification number, or the version of the course.
Administrator Indicates the course administrator assigned to the course. This administrator is able to review the course activity for all students assigned to the course. Setting this value does not limit other administrators from editing or assigning the course.
Description Describes the course. The information provided will also appear in the CMS Pro Student Module when a student selects the course name.
Open Enrollment Specifies that anyone who has privileges for taking a course can take and retake the course (rather than only those users specifically assigned to it).
Active Specifies that the course is active. An active course is one that can be assigned and started. Set a course to inactive to keep it in the CMS Pro system until such time as it's appropriate to make it active.
Course Modules Lists the ToolBook II books and any other files that comprise the course.
Earlier Moves the selected module in the Course Modules list to a position earlier in the list, which changes the order in which modules are presented in the course.
Later Moves the selected module in the Course Modules list to a position later in the list, which changes the order in which books are presented in the course.
Add Opens the Edit Course Module screen, in which you can select a ToolBook II book or other file type to add to the course.
Edit Opens the Edit Course Module screen, in which you can edit the attributes of the course module selected in the Course Modules list.
Remove Removes the course module highlighted in the Course Modules list.
Navigate Books Automatically Automatically navigates within the course from one course module to the next (on return to CMS) when the "from" module has been marked as completed. Only available when the course contains more than one course module.

Adding / Editing Course Modules

From the Course Modules section on the Courses screen, use the Add button to add a specified module (file) to a course or use the Edit button to modify an existing module specification.

Note: If you add a module to or remove a module from an existing course, all activity records for the course are reset. If you want to change the content of a course by adding or removing modules, but you want to preserve existing activity records, create a new course and mark the old one inactive.

File - Specifies the file name and path to add. The file type is typically a ToolBook II book, with the extension of "tbk". Click the ellipsis (...) button to browse for and select the file. You can also use an expression (such as a function call) that returns the path to the file to be run. For example, the expression %CMS_CourseDir()%safety\lesson1.tbk causes CMS Pro to search the subdirectory SAFETY of the default course directory (see CourseDir() below) for the book LESSON1.TBK.

Version - Specifies the version or other related information for the file, such as a short name for the module. (optional)

Set Module Password - Opens the Change Password dialog box, in which you can specify a password for the book. (optional) If the book already has a password assigned to it (one that you assigned while authoring the book, for instance), specifying the password here prevents ToolBook II from prompting the user for the password when the book is run.

CourseDir() - Places the CMS CourseDir function, %CMS_COURSEDIR()%, at the front of the file specification in the File field. This function can be used to replace all or part of the fixed path to the course module files, so that the courseware location can be dynamically managed using the CMSAModules setting in one of the CMS ini files. See the Installation guide for details on correctly making the ini settings.

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Assignments

To open the Assignments screen, on which you can assign students to courses, choose Assignments from the main menu. The Assign section of the Assignments screen provides three methods to assign students to courses. The options are:

Depending upon the assignment method you choose, the Assignments page changes in appearance and functionality. Thus, the remainder of this section is organized by assignment method.

Assignments: Courses to student

Select the Courses to student option to assign one or more courses to a student. On this screen for a selected student, you are able to review and remove existing course assignments, and assign additional courses to the student.

Use the Select button to display the Select Student screen to select the student to whom you wish to assign courses.

The Select Student screen allows you to use the Search By drop-down box to select the desired search item and the Search For field to specify all or the beginning part of text to be used as criteria in the search. (See Finding Users for more details.) Additional search criteria to further limit the results include student group, administrator (student and/or group), and student status. After making your entries and selections, use the Query Now button to list the students that match your search conditions.

You may review the student information on any of the students on the list by selecting a student and clicking the Student Info button to bring up the Student (User) Information screen. When ready, select the desired student's name and click the OK button to return to the Assignments screen.

Search Results - After you select a student, the system lists the courses available to the student (which are all active courses) and lists the courses already assigned to the student. If the radio button Uncompleted Only at the bottom of the screen is selected, only assigned courses that have not been completed by the student will list. If the All button is selected, all assigned courses (completed and uncompleted) will list for the student, and an asterisk (*) will show in front of the name of those courses that have been completed at some earlier time by the student.

Assign Students - To assign one or more courses listed in the Available Courses list to the student, highlight the courses (see Tip, below) and choose the Assign button. If the course you wish to assign is already assigned to the student, the following will occur:

Tip: To assign more than one course to the student, hold down the Ctrl key and click each course name you wish to assign. You can also hold down the Shift key to highlight a range of courses or drag the mouse over the course names while holding down the mouse button to highlight course names.

Note: A student who is assigned and completes a course is not allowed to retake the course unless the course is marked as Open Enrollment or until it is reassigned by an administrator. When a student starts an open enrollment course, the course becomes an assigned course.

Remove Assignment - To remove one or more course assignments, select one or more courses in the Assigned Courses field and click the Remove button. The system clears any uncompleted activity records for the student. Only assignments for courses that are uncompleted may be removed. We recommend selecting the Uncompleted Only button before removing course assignments.

Assignments: Courses to group

Select the Courses to group option to assign one or more courses to a student group, and all students assigned to that group. On this screen for the selected group, you are able to review, edit and remove existing course assignments, and assign additional courses to the group. When courses are assigned to a group, the students in that group are automatically assigned to those courses as well.

The Group to Course Assignment Properties are available to help you with skill level and certification management. These properties should be set before making your new courses to group assignments. The available properties include:

Course to Group Assignment Properties Description
Course Priority Select the appropriate priority (H, M, L) that completion of this course has on the skill-level or certification goals of this group.
Proficiency Standard Enter the percentage (%) as a whole number that represents the appropriate proficiency standard necessary to achieve on this course to fulfill the skill level or certification requirements.
Certification Life Enter the number of days of certification life desired for this course in this group. This course can have a different life in a different group. The certification met by this course will be valid from course completion until the life period is up. When the certification life for this course is about to expire and reaches the Expiration Warning period, the student will either be warned about the pending expiration or if Auto Reassign is active for this group, the student will be reassigned this course automatically. The number of days selected must be greater than the Expiration Warning period for this group.
Reassign Completed Courses Select this option to archive existing course completions for courses in this group and reassign these courses to the students who are members of this group. If unchecked, this assignment process will not reassign the courses to the students where completions already exist.

To choose a student group to review and edit assignments, use the Select button to display the Select Student Group screen, which lists all student groups defined in the system.

On this screen, you are able to review the list of existing groups to make your group selection, review students assigned to each group and add or edit a student group. To review the students assigned to a group, click the Student List button to bring up the Student List for Group screen. To add or edit a group, click the Group Mgmt button to bring up the Student Groups screen.

From the Select Student Group screen, highlight the desired student group and click the OK button. The system lists the courses available for assignment to the student group (those courses not already assigned to the selected student group) and the courses already assigned to the student group.

Assign Courses - To assign a course listed in the Available Courses list to the student group, highlight the course and choose the Assign button. The system assigns the course or courses to each of the students in the student group who are not already assigned to the course. If the Reassign Completed Courses option is checked, any of the courses that are already completed for a student will be archived and then reassigned to the student.

Remove Assignment - To remove courses assigned to the selected student group, highlight the course or courses in the Assigned Courses list (on the Assignments screen) and choose Remove. The system clears activity records for students in the student group who have not yet started the course and are not also assigned the course via other group membership.

To edit the existing group assignment properties for one of the assigned courses, select the course to edit and click the Properties button to bring up the Group Assignment Properties screen.

This screen will display the current properties for this course and group link. You may change any of the properties and click the OK button to save the changes. See the Course to Group Assignment Properties grid above for details on each property.

Assignments: Students to course

Select the Students to course option to assign one or more students to a course. On this screen for the selected course, you are able to review and remove existing student assignments, and assign additional students to the course.

To choose the course to review and edit assignments, use the Select button to display the Select Course screen. Highlight the desired course and student search criteria, and click the OK button.

Tip: You can limit the number of students who will appear in the Available Students list (on the Assignments screen) by selecting an administrator and a student group. When a Group is selected, only students assigned to that group can appear in the results set. The Administrator option is set and locked to the logged-in administrator unless the administrator is assigned Manager View privileges or is the superuser. When an Administrator selection is other than "<All>", only students who are linked to the listed administrator by one of the following can appear in the results set.

By reducing the number of students the system needs to display, you can increase system performance and minimize the number of students you will need to highlight to make assignments. If you do not use these means to limit the results, the system may list all students defined in the system upon returning to the Assignment screen. Listing all students in the system can take several seconds.

Search Results - After you select a course, the system lists the students available for assignment to the course (which are all active students) and lists the students already assigned to the course. If the Uncompleted Only option is selected, the students listed are those assigned to the courses but have not yet completed the course. If the All option is selected, all students assigned to the course will list, and an asterisk (*) will show in front of the student name of the students who have completed the course at some earlier time.

Assign Students - To assign one or more students from the Available Students list to the selected course, highlight the students (see Tip, below) and choose Assign. If a student selected for assignment is already assigned to the course, the following will occur:

Tip: To assign more than one student to the course, hold down the Ctrl key and click each student name you wish to assign. You can also hold down the Shift key to highlight a range of students or drag the mouse over the student names while holding down the mouse button to highlight student names.

Note: A student who is assigned and completes a course is not allowed to retake the course unless the course is Open Enrollment or until it is reassigned by an administrator. When a student starts an open enrollment course, the course becomes an assigned course.

Remove Assignment - To remove one or more student assigned to the selected course, highlight the student in the Assigned Students list (on the Assignments screen) and click the Remove button. The system clears any uncompleted activity records for the student. Only assignments for courses that are uncompleted may be removed. We recommend selecting the Uncompleted Only button before removing course assignments.

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Review Student Activity

CMS Pro maintains activity records, including student scores and start/completion dates, for all students entered into the system. When an administrator assigns a course to a student, or a student starts a course marked as open-enrollment, the system creates activity records for the student and course, and each module of the course. These records are updated when a student first begins a course, continues an uncompleted course, or completes a course. In addition, the system keeps track of certification status based on the certification properties set by the administrator and the course assignments and completions.

To review student activity and certification status, use the Activity button from the main menu. The Review Activity screen is displayed with the fields initially empty.

On the Review Activity screen, select By Student to review activity for a student or By Course to review activity for students in a course. This sets the search mode and main grid format for the screen. Each search mode is described in detail below.

The option buttons at the bottom of the screen provide control over what is displayed, results activity or certification status. When the Current Only option is selected, the screen displays the activity for the currently assigned and/or completed courses, by student or course as selected. When the Current and Archived option is selected, the archived results are added to the list and flagged with an asterisk (*). Archived records contain information about previously completed course activity for a student where the course has been assigned again to that student. When the Certifications option is selected, the certification status for the selected course or student is displayed. See Certification Status for details.

When either the Current Only or Current and Archived buttons are active, the grid provides the following details:

Archive Indicates the archive number of the activity record. Current activity will have a blank in this column.
Points Indicates the number of points earned.
Max Indicates the maximum number of points available.
Percent Indicates the percentage earned of the total possible points.
Started Indicates the date on which the user first started the course, if started.
Completed Indicates the date on which the user completed the course, if completed.
Sessions Indicates the number of work sessions the student has used on this course.

Review Activity: By Student

To review activity for a student, select the By Student option and then use the Select button to choose a student. The Select button displays the Select Student screen.

The Select Student screen allows you to use the Search By drop-down box to select the desired search item and the Search For field to specify all or the beginning part of text to be used as criteria in the search. (See Finding Students for more details.) Additional search criteria to further limit the results include student group, administrator, and student status.

Users granted the Manager-level privilege, as defined by the system superuser, are able to review activity for any student by selecting an administrator or the "<All>" option. Other administrator-level users can review activity for their assigned students, or students in a course or group to which they are assigned.

After making your entries and selections, use the Query Now button to list the students that match your search conditions. Select the desired student's name and click the OK button to return to the Review Activity screen. The selected student's name appears on the Review Activity screen below the Select button, and the system displays course activity for the student.

You may now use the option buttons at the bottom of the page to view the different display options for the selected student. If the Current and Archived option is selected for the student, both the current and any archived activity records of each course will list, and the archive number will show for each archived activity record.

Review Activity: By Course

To review activity for students in a course, select the By Course option and then use the Select button to choose a course. The Select button displays the Select Course screen.

After you select a course and click the OK button, the system displays the activity records for students who match the options set on the Select Course screen. For example, if the Administrator and Group options are both set to "<All>", the system displays activity records for all students assigned to the course. Otherwise, the system limits the student records it displays based on the values set for the Administrator and Group options.

You may now use the options at the bottom of the screen to view the different display options for the selected course. If the Current and Archived option is selected for the course, both the current and any archived activity records of each student will list, and the archive number will show for each archived activity record.

Review Activity: Certification Status

The certification status feature of the Review Activity screen allows you to review the certification status of the selected student or selected course. This is activated by clicking the Certifications option either before or after searching for the student or course for review. The certification status will be shown by student or course depending on the selection. The following screen lists courses for a given student.

When the Certifications option is selected, the main grid of the page changes to include the following details:

Course or Student Indicates the Course(s) or Student(s) that have active certification management.
Group Indicates the Group that links the student and course for this certification.
Priority Indicates the priority of this course certification.
Expire Date Indicates the expiration date of the certification.
Status Indicates the status of the certification.

The Certification Status options are:


Review Activity Details

Use the Activity Details button on the Review Activity screen to view additional details about each module of the selected course. This button is not available when the Certifications option is selected.

The system displays the following details for each module in the course:

Module Indicates the module number for the course. The module number corresponds to the module order established with the course was defined.
Points Indicates the number of points earned.
Max Indicates the maximum number of points available.
Percent Indicates the percentage earned of the total possible points.
Complete Indicates the date on which the student completed the module.
Sessions Indicates the number of times the student accessed the module.
Time Indicates the total cumulative time the module was open by the student in the format hh:mm:ss.
Log Indicates whether Logging was turned on in the course module and a log file has been recorded into the CMS Pro database.

The course totals are shown at the bottom of the screen.

Viewing the Module Log - When the Log column of the selected (highlighted) module contains a "Y", the View Log button is available. To view the log for the selected module, click the View Log button and the contents of the log will be displayed in a Notepad window. You may search, copy or print this log using the normal Notepad features. Close the Notepad window when you are done with the review. If a log is shown to be present but it contains no information, the settings in the course book are likely set incorrectly.

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Modify Personal Information

You can view and modify your personal information from the Edit User screen, which is accessible from the Personal User Info button on the main menu. Refer to the section Adding and Editing Users for details about changing your system password. Click the Assigned Groups button to review the groups to which you are assigned.

NOTE: This screen is also used to review (but not modify) the personal information of students from Select Student screen. In those cases, this screen is titled "User Information".

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CMS Pro Administration Module User Guide
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