CMS Pro Student Access User Guide

Table of Contents

Overview
Student Login
   New Student Registration
   Guest
Taking a Course
   Resuming an Incomplete Course
Student Records
   Review Activity
   Activity Reports
   Edit Student Information
   Change Password


Overview

CMS Pro is a course management system that organizes the distribution of computer-based courses. The CMS Pro Student Access program allows you to run courses to which you have been assigned, or any course available to all students, called open enrollment courses. You can also review your course activity, including the score you achieved and courses you have started but not finished.

The Student Access main screen is shown below.

Below is a brief description for each of the program's main menu buttons:

Take a Course - Displays a screen that allows you to select the course you want to run. If you've started a course but did not complete it, this button will first display a prompt asking whether you want to continue with the incomplete course.

Records - Provides a choice to review the status or scores for a course you've taken or to change your system password and other personal information.

Quit - Closes the Student Access program.

The options from the main menu become available after you provide your login name and password. The Student Login procedure is described below.

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Student Login

Upon startup, the CMS Pro Student Access program displays a security login screen. Under most circumstances, you must provide your login name and password on this screen to gain access to the Student Access program. The Login screen is shown below.

The instructions and options on your Login screen may differ. The significant difference you may see is the absence of a drop-down list for the Login Name. If the drop-down list is not available, simply provide your login name and password on the Login screen and click OK to continue. If the drop-down list is available on your screen, see Login Options below for a description of the options available to you from the Login screen.

Note: Login names are not case-sensitive; it does not matter whether you enter the login name and password in upper or lowercase letters. While typing in the password, asterisks (*) appear in place of the letters or numbers you type.

Login Options

If a downward arrow appears at the end of the Login Name box, you can click the arrow to view the drop-down list of login options. You may have access to only one of the two available options. All of the login options are described below.

Log in as a New User

If you or a CMS Pro system administrator has not yet registered your login name and password into the system, you can choose the Login as a New User option to register yourself and gain access to courses. After selecting this option and clicking the OK button, the New Student Registration screen appears, as shown below.

To login as a new user in the Student Access application, you must provide your first and last name, employee identification number, a login name, and a password. If you unsure about the appropriate entries for one or more of the required or additional details, contact your system administrator for more guidance. Choose OK to continue the login process.

Note: The employee ID number and login name you provide must not be the same as any other student. The allowed format of the employee ID is set by your system administrator.

Log in as a Guest

If the Log in as a Guest option is available, you can choose this option to log in to the Student Access program as an anonymous user. When logged in as a guest, you can run any course designated as open enrollment but the system does not maintain activity records for you.

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Taking a Course

Use the Take a Course button from the main menu to take a course to which you have been assigned or for which enrollment is open. The screen that appears next depends on whether you have started a course that you have not yet finished. If you do not have an incomplete course then you will see the Available Courses screen, as shown below.

On the Available Courses screen, select the Assigned option to list courses assigned to you, or Open Enrollment to list courses available to you, but not necessarily required. When you are ready to start a course, select the course name and choose OK. Please wait as the system starts the course.

Courses typically include navigation buttons that you can use to progress through the course. Some courses automatically navigate between screens based on your response to questions. Contact your system administrator if you have question about how to navigate through a course. In general, you should use buttons in the course to navigate and to exit the course. Under most circumstances, you should not use the Close button at the top-right corner of the course window if such a button exists. Doing so may result in loss of activity results for the course. See "Special Course Content" below for some exceptions to this general rule.

A course can consist of one or more course modules. You have completed the course when you have completed all of the course modules. The order that the modules appear during the course is set by the course administrator.

Once you have completed an assigned course, the course will no longer appear in the list of available courses. You may retake a course only if a system administrator reassigns the course to you. However, you may retake open enrollment courses as often as desired.

Resuming an Incomplete Course

If you do not complete a course before closing the Student Access application, some courses may allow you to resume where you left off. If you start such a course and quit before finishing it, the course is designated as an "incomplete" course. If the course does not allow you to resume where you left off, you will have to restart the course from the beginning.

If you previously started a course that you have not yet completed, the system will display the Incomplete Courses screen when you click the Take a Course button from the main menu or the Incomplete Courses button on the Available Courses screen. You may resume an incomplete course by selecting the course and choosing Resume. You will be directed to the first incomplete module in that course. If you choose Cancel, the Available Courses screen appears which allows you to start any course, including those that are incomplete.

Note: If you choose not to resume an incomplete course, but instead take the course as if it were a new course, your score for the course is reset.

Special Course Content

The courses you encounter most often will include screens with navigation buttons and menus and other features to allow you to navigate through the course easily. However, you may occassionally encounter courses that consist of one or more word processor documents, spreadsheets, or multimedia files such as audio or video. These types of materials appear in standard Windows applications, such as Microsoft Word.

After you review the content that appears, you should close the file using the Close or Exit command from the File menu, if it exists, or by clicking the Close button (labeled with an X) on the window. You will then see the Return to CMS screen, as shown below. Choose the appropriate option from this screen to return to the Student Access program. Choose Option 1 if you completed the requirements within the file or viewed the file in its entirety. The system resumes the course from the next section of the course, if additional sections are available. Choosing Option 2 allows you to return to the application or file during your next session.

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Student Records

Choose the Records button from the main menu to review your course activity or to edit your password and other system information.

From the Student Records screen, choose Review Activity to display your score, start date, and completion date for all courses you have started or choose Edit Information to change your system password, your name, address, and other system information.

Review Activity

Choose Review Activity from the Student Records screen to list course activity for all courses you have started.

The Review Activity screen provides the following details, when applicable:

Points Indicates the number of points earned.
Max Indicates the maximum number of points available.
Percent Indicates the percentage earned of the total possible points.
Started Indicates the date on which the user first started the course.
Completed Indicates the date on which the user completed the course.

Review Activity Details

Use the Activity Details button on the Review Activity screen to view additional details about each module of the selected course.

The system displays the following details for each module in the course:

Module Indicates the module number for the course. The module number corresponds to the module order established with the course was defined.
Points Indicates the number of points earned.
Max Indicates the maximum number of points available.
Percent Indicates the percentage earned of the total possible points.
Completed Indicates the date on which the user completed the module.
Sessions Indicates the number of times the user accessed the module.
Time Indicates the total cumulative time the module was open by the user.

The course totals are shown at the bottom of the screen.

Activity Reports

Use the Report button on the Review Activity screen to view and print reports of your course activity and results.

The current printer is shown at the bottom of the CMS Reports screen. To change the printer or printer settings, click Print Setup.

To view a report on-screen, enable the Print Preview option. To view or change other reporting options, such as the page range to print, click Options and make selections on the Print Options screen.

Select the report to print or preview and click Print.

From the print preview screen, you can print the report by clicking the left-most button. The buttons on the preview screen perform the following actions (from left to right): print entire report, print current page, zoom in, zoom out, go to first page, go back one page, go forward one page, go to last page, stop page navigation, close report without printing.

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Edit Student Information

Choose Edit Information from the Student Records screen to change your password and other information maintained by the CMS Pro system. Some of the information shown on the Edit Student Information screen is for review only and can only be changed by a system administrator.

To change your system password, click the Password button and enter your current (old) password and enter the new password twice. While typing in the passwords, asterisks (*) appear in place of the letters you type to help keep your password secure. Passwords are not case-sensitive; it does not matter whether you enter letters in upper or lowercase letters.

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CMS Pro Student Access User Guide
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